Hickory Public Library Advisory Board By-Laws

Section 2-191: PURPOSE

The Board of Trustees of the Library is an advisory body whose purpose is to render advice and counsel to the Library Director and the City Manager and local funding governing bodies concerning the operation of, and services offered by the Library and its branch operations.

Section 2-192:  MEMBERSHIP

The Library Board shall be composed of ten members, appointed by the City Council and Mayor as follows:

            One member appointed from each of the six wards of the City.

            Three members appointed from the City at large by the Mayor.

            One member of the Youth Council.

In addition, the presidents of the Friends of the main and Ridgeview branch libraries shall serve on the Board in an advisory capacity only.

Each member of the Library board shall serve for a term of three years; provided that the term of any member appointed from the several wards of the City shall expire upon such member moving his residence from the ward from which he is appointed; provided further, that the term of any member appointed from the City at large shall expire upon such member moving his residence from the City; provided that the Youth Council shall be appointed for one year terms.

Section 2-193: MEETINGS

The Board meetings shall be held quarterly upon proper advertisement or more if agreed by a majority of the members of the Board.

Section 2-194: OFFICERS  

(a)    Officers of the board shall be elected at the regular July meeting, and shall be as follows; chairman; vice-chairman and secretary.  In case of a vacancy, the board shall at the next meeting, elect a member to fill the unexpired term.

(b)   In the absence of the chairman from a board meeting, the vice-chairman shall preside.

(c)    The chairman of the board shall preside at all meetings, appoint all committees, authorize calls for special meetings, and generally perform the duties of a presiding officer.

(d)   The secretary of the board shall keep a true and accurate account of all proceedings of the board meetings; shall issue notices of all regular meetings, and on the authorization of the chairman, of all special meetings; shall have custody of the minutes and other records of the board; shall notify the appointing body of any vacancies on the Board.

Section 2-195: COMMITTEES

Special committees for the study and investigation of special problems may be appointed by the chairman, such committees to serve until the completion of the work for which they were appointed.

Section 2-196: QUORUM

A quorum for the transaction of business shall consist of a majority of the members of the board.

Section 2-197: ORDER OF BUSINESS

The order of business at the regular meetings shall be as follows:

(1)               Call to order;

(2)               Approval of minutes (either read or previously read);

(3)               Report of Library Director;

(4)               Report of Committees;

(5)               Unfinished business;

(6)               New business;

(7)               Adjournment.

Section 2-198:  AMENDMENTS

These bylaws may be amended at any regular meeting of the board with a quorum present, by a unanimous vote of the members present, provided the amendment was stated in the call for meetings.